Sustainability in facilities management has become an increasingly important topic in recent years as organisations strive to reduce their environmental impact, improve their bottom line, and enhance their reputation. Facilities management encompasses a range of activities, from building maintenance and operations to procurement and waste management, and sustainable practices can be integrated into all of these areas to achieve better outcomes. Sustainability in facilities management involves the responsible use of natural resources, the reduction of waste and pollution, and the promotion of social responsibility. In this blog, we will explore the topic of sustainability in facility management. Let's dive in.

Definition of Sustainability in Facilities Management

What is Sustainability?

Sustainability can be defined as the ability to meet the needs of the present generation without compromising the ability of future generations to meet their own needs. In the context of facilities management, sustainability involves implementing practices that reduce the environmental impact of facilities, promote social responsibility, and ensure economic viability over the long term.

What is Facilities Management?

Facilities management encompasses a range of activities that are necessary for the proper functioning of buildings and other facilities. This includes building maintenance and operations, space management, security, cleaning, waste management, and procurement of goods and services. In 2022, the global facility management market was valued at $1,260.36 billion. This is expected to rise to $1,856.44 billion by 2029 – with a compound annual growth rate of 5.7% according to Fortune Business Insights. Facilities management aims to provide a safe, comfortable, and productive environment for the occupants of the facility.

Integration of Sustainability into Facilities Management

Sustainability can be integrated into facilities management through the adoption of practices that reduce the environmental impact of facilities, promote social responsibility, and ensure economic viability over the long term. This includes measures like energy and water conservation, waste reduction, green procurement, sustainable landscaping, and green building design. By integrating sustainability into facilities management, organisations can reduce their environmental impact, enhance their reputation, and achieve cost savings over the long term.

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Benefits of Sustainable Practises in Facility Management

1. Reduction in Carbon Footprint

A carbon footprint is the total amount of greenhouse gas emissions that are produced by an organisation, product, or service. Facilities management activities like heating, cooling, lighting, and transportation can contribute significantly to an organisation's carbon footprint. By implementing measures to reduce energy consumption, like the use of energy-efficient lighting and HVAC systems, and promoting the use of low-carbon transportation options, organisations can significantly reduce their carbon footprint. This not only helps to mitigate climate change but can also result in cost savings through reduced energy consumption.

There are several ways that organisations can reduce their carbon footprint through facility management. Implementing measures to increase energy efficiency, like the installation of insulation and the use of smart building technology, can reduce energy consumption and greenhouse gas emissions. Promoting the use of low-carbon transportation options like public transportation or electric vehicles can also help reduce emissions. In addition, organisations can reduce their carbon footprint by using renewable energy sources like solar or wind power to meet their energy needs. Overall, by taking steps to reduce their carbon footprint, organisations can demonstrate their commitment to sustainability and contribute to a more sustainable future.

2. Reduction in Energy Consumption

Energy consumption is a major cost for many organisations, and reducing energy usage can lead to substantial cost savings. In addition, reducing energy consumption can reduce greenhouse gas emissions and mitigate the impact of climate change. Facilities management practices like lighting, HVAC systems, and equipment operation can contribute significantly to an organisation's energy consumption. Energy costs can be reduced by up to 20% through the use of smart and sensor technology (Source: Webinar Care). By implementing measures to reduce energy usage, like the use of energy-efficient lighting, equipment, and appliances, and adopting building automation systems, organisations can achieve significant cost savings while also promoting sustainability.

There are several strategies that organisations can employ to reduce energy consumption in facilities management. One approach is to conduct an energy audit to identify areas of inefficiency and opportunities for improvement. This can help organisations prioritise energy-saving measures and identify the most cost-effective solutions. Other strategies include the use of smart building technology, like sensors and automation systems, to optimise energy usage and the implementation of energy management systems to monitor and control energy usage in real-time. As a result, organisations can achieve cost savings, reduce their environmental impact, and demonstrate their commitment to sustainability.

3. Reduction in Water Consumption

Water is a finite resource, and many regions of the world are facing water scarcity issues. Facilities management practises like landscaping, irrigation, and HVAC systems can contribute significantly to an organisation's water usage (Source: Research Gate). By implementing measures to reduce water consumption, organisations can conserve this valuable resource and reduce their operating costs.

One approach to reducing water consumption is to install water-efficient fixtures like low-flow faucets, toilets, and showerheads. Another strategy is to implement water-saving practices in landscaping, like the use of native plants and rainwater harvesting systems. Organisations can also reduce their water consumption by implementing a water management plan that includes regular monitoring and reporting of water usage and the identification of opportunities for improvement. With this, organisations can not only conserve this valuable resource but also achieve cost savings and demonstrate their commitment to sustainability.

4. Reduction in Waste Generation

Waste generation is a significant environmental challenge, and the proper management of waste is necessary to protect the environment and human health. According to the World Bank, the world generates 2.01 billion tonnes of municipal solid waste annually, with at least 33 percent of that not managed in an environmentally safe manner. Facilities management activities like procurement, food service, and maintenance can contribute significantly to an organisation's waste generation. By implementing measures to reduce waste generation, organisations can achieve significant cost savings and promote environmental sustainability.

Implement waste reduction and recycling programmes that encourage the proper disposal of waste and the recycling of materials like paper, plastic, and glass. Organisations can also reduce waste generation by implementing sustainable procurement practices like the use of reusable or recyclable materials and by promoting the use of eco-friendly products. In addition, organisations can reduce waste generation by adopting green cleaning practices that use non-toxic and biodegradable cleaning products. By reducing waste generation in facilities management, organisations can achieve cost savings, promote environmental sustainability, and enhance their reputation as socially responsible entities.

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5. Cost Savings

The primary energy consumption of commercial buildings in the United States is responsible for 18% of the total, which amounts to a yearly cost of $190 billion. Integrating sustainability into facilities management can result in significant cost savings for organisations. By reducing energy consumption, water usage, and waste generation, organisations can lower their operating costs and improve their bottom line. Additionally, by implementing sustainable procurement practices, organisations can reduce their procurement costs by sourcing environmentally friendly products that are cost-effective and sustainable.

One approach to saving costs is to conduct an energy audit to identify areas of inefficiency and implement energy-saving measures. This can result in significant cost savings through reduced energy consumption and lower utility bills. In addition, organisations can achieve cost savings by implementing water-efficient fixtures and practise, like rainwater harvesting systems and native landscaping, to reduce their water usage. Organisations can also achieve cost savings by reducing their waste disposal costs and generating revenue through the sale of recyclable materials.

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6. Increased Asset Value

Sustainable buildings and facilities are increasingly sought after by tenants, investors, and other stakeholders who are seeking environmentally friendly and socially responsible properties. The Green Building Industry is expected to grow from $288.9 billion in 2021 to $377.2 billion in 2026 at a CAGR of 5.5% (Source: GitNix). Buildings and facilities that are energy- and water-efficient and promote sustainable practices can command higher rents, attract more tenants, and have a higher resale value.

Organisations can implement sustainable building certifications like LEED or BREEAM, which are recognised standards for sustainable building design and operation. Buildings that are certified under these programmes have been shown to command higher rents and have a higher resale value than non-certified buildings. In addition, organisations can increase asset value by implementing sustainable retrofitting measures that improve the energy and water efficiency of existing buildings. As a result, organisations can increase their asset value, attract more tenants, and enhance their reputation as socially responsible entities.

7. Increased Marketability

Integrating sustainability into facility management can also lead to increased marketability for organisations. Customers and stakeholders are increasingly looking for environmentally friendly and socially responsible organisations that promote sustainability in their operations. According to The Roundup, 55% of consumers are willing to pay more for eco-friendly brands. Facilities management practices that reduce energy consumption, water usage, and waste generation and promote sustainable practices can enhance an organisation's marketability and reputation.

Organisations can communicate their sustainability efforts to customers, stakeholders, and the public through sustainability reports, marketing materials, and social media. By highlighting their sustainability initiatives, organisations can differentiate themselves from their competitors and enhance their reputation as socially responsible entities. Additionally, organisations can increase their marketability by participating in sustainable certification and award programmes like the Dow Jones Sustainability Index or the CDP Climate Change Program. These programs recognise organisations that have demonstrated a commitment to sustainability and can enhance their reputation among customers and stakeholders.

8. Health and Safety

Integrating sustainability into facilities management leads to improved health and safety for employees and building occupants. It is hypothesised that green construction positively influences worker health and safety (Source: Research Gate). Facilities management activities like cleaning, maintenance, and ventilation can significantly impact indoor air quality and the health and safety of occupants. By implementing sustainable practices that reduce the use of harmful chemicals, improve indoor air quality, and promote a healthy work environment, organisations can improve the health and safety of their employees and building occupants.

Some examples include implementing green cleaning practices that use non-toxic and biodegradable cleaning products, reducing the use of harmful chemicals, and improving indoor air quality. Additionally, organisations can improve the health and safety of their employees and building occupants by implementing sustainable ventilation and lighting systems that promote a healthy work environment. In this way, organisations can enhance the well-being of their employees and building occupants, reduce the risk of workplace accidents and illnesses, and promote a culture of safety and sustainability.

9. Employee Satisfaction

Employees are increasingly seeking socially responsible and environmentally friendly organisations that promote sustainability in their operations. Facilities management practices that promote a healthy work environment, reduce waste, and promote sustainable practices can enhance employee satisfaction and improve their overall well-being (Source: National Library of Medicine).

Some practices include implementing sustainable commuting and transportation programs that encourage employees to use public transportation, bike, or carpool to work. By promoting sustainable transportation options, organisations can reduce their carbon footprint, improve air quality, and enhance employee satisfaction. Additionally, organisations can improve employee satisfaction by implementing sustainable workplace practices like providing recycling bins, promoting paperless practices, and implementing energy-efficient lighting and appliances. These practices can reduce waste, improve energy efficiency, and enhance employee satisfaction.

10. Community Relations

Organisations that promote sustainable practices in their operations can enhance their reputation among local communities and build stronger relationships with stakeholders. Sustainable facility management practices that reduce environmental impacts and promote social responsibility can demonstrate an organisation's commitment to the community and its values.

For example, sustainable supply chain management practices can reduce the environmental impact of the organisation's operations and promote social responsibility. By working with suppliers that prioritise sustainability and social responsibility, organisations can demonstrate their commitment to these values and improve their reputation among local communities. Additionally, organisations can improve community relations by implementing sustainable building and landscaping practices that enhance the visual appeal of their properties and reduce their impact on the environment. These practices can help organisations build stronger relationships with local communities and enhance their reputation as socially responsible entities.

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How do you Implement Sustainability in Facilities Management?

A key component of sustainability in facilities management is implementing strategies and practices that promote environmental and social responsibility. Below are some strategies that organisations can use to integrate sustainability into their facilities management operations:

1. Conduct a Sustainability Audit.

Before implementing sustainable practices, organisations should conduct a sustainability audit of their facility management operations. This audit can identify areas where improvements can be made, like reducing energy consumption, water usage, and waste generation.

2. Develop a Sustainability Plan.

Based on the results of the sustainability audit, organisations should develop a sustainability plan that outlines the strategies and practises that will be implemented to promote environmental and social responsibility. This plan should be comprehensive and include specific goals, timelines, and performance indicators.

3. Implement Sustainable Building practices.

Organisations can implement sustainable building practices like using energy-efficient lighting, appliances, and HVAC systems, installing renewable energy systems, and using sustainable building materials. These practices can reduce energy consumption, lower carbon emissions, and improve indoor air quality.

4. Implement Sustainable Landscaping practices.

Organisations can also implement sustainable landscaping practises like using native plants, reducing water usage, and using environmentally friendly fertilisers and pesticides. These practices can reduce the environmental impact of the organisation's landscaping operations and enhance the visual appeal of their properties.

5. Promote Sustainable Transportation.

Organisations can promote sustainable transportation options for employees and visitors by providing bike racks, promoting public transportation, and offering carpooling programmes. These programmes can reduce carbon emissions, improve air quality, and demonstrate the organisation's commitment to sustainability.

6. Train Employees.

It is essential to train employees on sustainable practices and strategies like energy conservation, waste reduction, and sustainable transportation. This training can help employees understand the importance of sustainability and their role in promoting environmental and social responsibility.

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Conclusion

Sustainability in facilities management is essential for promoting environmental and social responsibility in organisations. By implementing sustainable practices and strategies like reducing energy and water consumption, waste generation, and carbon footprint, organisations can enhance their reputation, attract top talent, and build stronger relationships with stakeholders. Additionally, integrating sustainability into facility management can improve employee satisfaction, community relations, and asset value while reducing costs and promoting a healthy work environment. To sum up, sustainability in facilities management is crucial for creating a sustainable future for businesses and society as a whole. By prioritising sustainability, organisations can reduce their environmental impact, improve their social responsibility, and enhance their overall performance. By following the strategies outlined in this article, organisations can effectively implement sustainability in their facilities management operations and become leaders in promoting environmental and social responsibility.

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